Data access & privacy

What are the purposes of allowing people access Record Pool data?

We allow access to Record Pool data for three main purposes:

  • To allow users to view data to help with conservation applications, such as understanding distributions, assessing population status, or informing habitat management
  • To motivate users to submit more records
  • To undertake quality control.

For further information about access to Record Pool data, see the Data access page.

What is the Record Pool's policy on data access?

The default position would be to allow full access to all biological data, i.e. each record should be viewable at full resolution with all associated information except for the recorder's personal information. However, we recognise that this position is not always appropriate. Full access is undesirable when it might substantially:

  • Increase the risk of harm to animals or damage to sites
  • Compromise relations with landowners
  • Compromise relations with data providers or recording centres
  • Undermine the effective functioning of the Record Pool
  • Promote the spread of alien species.

For further information about access to Record Pool data, see the Data access page.

How can I get a dataset containing full details?

If you want to access higher resolution data to help with a research or conservation project, please contact us to discuss.

Once I enter records into the Record Pool, where do they go?

Records sit on the Record Pool database. Records are typically sent to the Local Records Centre and/or local Amphibian and Reptile Group, and also to the National Biodiversity Network Gateway. The people and organisations who can see your records (unless they are embargoed) are: the Record Pool developer, ARG UK, ARC, the local recorder, and (where appropriate) the Record Pool Project Leaders.

Does the Record Pool sell records?

No. Neither ARGUK and ARC will sell any records entered via the Record Pool, nor any service associated with the records, though we cannot control what happens in this regard once the records are passed on to other recording centres. However, the recorders we share data with are expected to work to recognised data standards (as promoted by the Association of Local Environmental Records Centres and the National Biodiversity Network Gateway). ARC and ARG UK have no problem with recording groups charging for services under appropriate circumstances, and so long as the wishes of recorders are respected. The important point is that data are used for conservation purposes.

I don't like the idea of my records being sent to the Local Recording Centre, Amphibian and Reptile Group or NBN Gateway. Can I ask that the records are not passed on?

We are afraid not. Sharing data for conservation use, locally and nationally, is a fundamental principle of the Record Pool.

Does the 'Record Pool local recorders' network' form a separate group from existing recorders?

That is not the intention. All experienced recorders are encouraged to join the Record Pool local recorders' network, and contribute their skills to assist with verification. If you would like more information about this, or to offer to become a local recorder or verifier, please contact us.

 

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